COVID-19

Do employers need to keep track of sick workers?

Meghan McCarty Carino Jun 22, 2020
Heard on: Marketplace
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A server wearing protective gear at work in a Maryland restaurant. Sarah Silbiger/Getty Images
COVID-19

Do employers need to keep track of sick workers?

Meghan McCarty Carino Jun 22, 2020
A server wearing protective gear at work in a Maryland restaurant. Sarah Silbiger/Getty Images
HTML EMBED:
COPY

Workplaces around the country are getting back to normal despite an upswing in COVID-19 cases in more than 20 states. So what responsibility do employers have to keep track of sick workers?

We’ve heard a lot about big outbreaks of COVID-19 at workplaces like meatpacking plants, nursing homes and e-commerce warehouses. But in many cases, employers aren’t actually reporting those themselves.

“It is stunning, the lack of obligations on employers to report this data, not only to workers, but also their community,” said Debbie Berkowitz, worker health and safety program director with the National Employment Law Project.

Most states don’t require employers to report COVID-19 cases to local health departments, though large workplace clusters are often identified by those agencies.

However, the federal Occupational Safety and Health Administration does require most companies with more than 10 employees to keep internal records of COVID-19 cases, but only when they’re confirmed and deemed “work-related.” And there’s an incentive for employers not to make those connections: Too many reported cases could trigger an investigation for unsafe working conditions.

“It’s a very difficult and onerous task to determine whether or not a COVID-19-positive case was work-related,” said Gina Fonte, a Boston attorney who specializes in workplace safety with Holland & Knight.

Fonte said OSHA requires employers to make a “good faith effort” to determine how a worker contracted the virus.

But what qualifies as “good faith” is somewhat open to interpretation, said John Ho, an employment lawyer with Cozen O’Connor in New York.

“If you’re a smaller employer, OSHA recognizes your resources are going to be somewhat limited, as opposed to a much larger employer,” he said.

Employers should first ask workers how they think they contracted the virus, he said. If they work mostly with the public or there has been a cluster of cases in their department, it may be assumed to be work-related — if there is no “alternative explanation.”

That’s where things get tricky, said Ann Rosenthal, a former top lawyer for OSHA. “There’s always a potential alternative explanation.”

Especially now that so much of the economy has reopened and community transmission is widespread, she said, workers could be found to have exposure by eating out, going to get a haircut or visiting a friend. That could leave more openings to let employers off the hook for keeping track of their illnesses.

“They’re telling employers they need to record work-related cases,” she said of OSHA, “but they’re making it really easy for them not to.”

COVID-19 Economy FAQs

Are states ready to roll out COVID-19 vaccines?

Claire Hannan, executive director of the nonprofit Association of Immunization Managers, which represents state health officials, said states have been making good progress in their preparations. And we could have several vaccines pretty soon. But states still need more funding, she said. Hannan doesn’t think a lack of additional funding would hold up distribution initially, but it could cause problems down the road. “It’s really worrisome that Congress may not pass funding or that there’s information circulating saying that states don’t need additional funding,” she said.

How is the service industry dealing with the return of coronavirus restrictions?

Without another round of something like the Paycheck Protection Program, which kept a lot of businesses afloat during the pandemic’s early stages, the outlook is bleak for places like restaurants. Some in the San Francisco Bay Area, for example, only got one week of indoor dining back before cases rose and restrictions went back into effect. Restaurant owners are revamping their business models in an effort to survive while waiting to see if they’ll be able to get more aid.

How are hospitals handling the nationwide surge in COVID-19 cases?

As the pandemic surges and more medical professionals themselves are coming down with COVID, nearly 1 in 5 hospitals in the country report having a critical shortage of staff, according to data from the Department of Health and Human Services. One of the knock-on effects of staff shortages is that people who have other medical needs are being asked to wait.

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